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1005 West 9th Avenue, Suite B, King of Prussia, PA 19406 PHONE: 610-265-5980 EMAIL: info@plta.org |
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Pennsylvania Land Title Association (as amended September 26, 2000)
ARTICLE I - Meetings and Seminars
Section 1 - Meetings
Meetings shall be held at least four (4) times during the calendar year and at such time and place as may be fixed by the Chairperson or other duly authorized officer of the Chapter. All persons attending meetings must be members in good standing with the Pennsylvania Land Title Association. Non-member guests may attend up to two (2) meetings but must become a member after such time in order to continue to attend chapter meetings. A proposed schedule of the seminar and meeting dates, times and places is to be forwarded to the Executive Vice President of the Association by September of each year.
Section 2 - Minute
The Secretary of the Chapter should forward a copy of the minutes of the Chapter meeting to the Executive Vice President. Copies of the minutes shall be available to all Chapter members.
Section 3 - Voting
On all business of the Chapter, each member in good standing in the Pennsylvania Land Title Association is entitled to one (1) vote at any Chapter meeting. Each Chapter officer shall have one vote in addition on all business of the Chapter whether that officer be an employee of an underwriter or an agent/affiliate member.
Section 4 - Seminars
The Chapter is recommended to sponsor at least one educational seminar during the year. The Pennsylvania Land Title Institute will assist the chapter with this seminar. Attached, as Exhibit B is a sample outline and timetable. All profits from the seminar will be forwarded to the PLTI upon payment of all expenses with a written reconciliation of the income generated and expense paid.
The Pennsylvania Land Title Institute will present seminars and
conferences in the region and the chapter is to assist as requested and
needed.
ARTICLE II - Organization
The officers of each Chapter shall be the Chapter Chairperson, Chapter Vice Chairperson, Chapter Secretary and Chapter Treasurer, each of whom shall be elected at the annual meeting. The Chapter Chairperson and Vice Chairperson shall be elected to serve a one (1) year term up to a maximum of not more than two (2) consecutive terms. The Chapter Secretary and Treasurer shall be elected to serve a one (1) year term, up to a maximum of not more than four (4) consecutive years. Each position as officer may be filled by an individual or two individuals serving as co-officers (i.e. co-chairpersons, co-vice-chairpersons, etc.) In the event of a vacancy occurring in the office of Chairperson, the Vice Chairperson, for the unexpired term to which the Chairperson had been elected, shall assume the duties of the Chairperson. Such a term shall not be considered as an elected term.
Section 1 - Executive Committee
The Executive Committee of the Chapter shall consist of the elected officers of the chapter as well as the appointed Chairpersons. The Executive Committee shall have general charge of all business of the Chapter, including matters of policy and shall have power to bind the Chapter. The Executive Committee shall have power to fill, until a successor is nominated at the next meeting of the Nominating Committee, any vacancy in the officers of the Chapter.
Section 2 - Officers and Duties
Terms of office shall run concurrent with the PLTA officers commencing on the date of installation of the PLTA officers at the annual PLTA Convention. Installation of Chapter Officers will be conducted at the regional level between May 1st and May 31 by a PLTA Executive Committee Officer. Recognition of Chapter Officers will occur at the PLTA annual convention. At least one Chapter officer, preferably the Chapter Chairperson, shall attend the "breakout" session for Chapter Officer orientation which will be provided at the PLTA annual convention. A PLTA representative will provide the presentation and material.
Chairperson:
The Chairperson shall preside at all meetings of the Chapter and conduct such meetings within the parameters of the PLTA as outlined at the orientation meeting for Chapter officers. The Chairperson shall perform such other duties as usually pertain to the office of Chairperson, which includes, but is not limited to, reporting Chapter activities orally or in writing at PLTA Executive Committee meetings. The Chairperson shall serve as the voting member of the Chapter at PLTA meetings and may delegate this voting authority to two alternates.
The Chairperson shall call a timely organizational meeting of the Officers and Committee Chairpersons after the annual convention meeting. The purpose of this meeting shall be to charge the Officers and Committees with their responsibilities and to set goals and objectives for the year. The Chairperson and Treasurer shall be the authorized signatories on all bank accounts of the chapter.
Vice Chairperson:
The Vice Chairperson shall preside at all meetings of the Chapter, and in the absence, death or disability of the Chairperson, shall act in his/her place and stead. The Vice Chairperson shall be designated as the Chairperson-Elect. The Vice Chairperson will be required to move to the office of Chairperson after completion of the Vice Chairperson term or when the Chairperson steps down. The Vice Chairperson shall also serve as a non-voting representative at the Executive Committee meetings and may cast the vote of the Chairperson when so authorized. It is the responsibility of the Vice Chairperson to review the monthly reconciliation of the checking account prepared by the Treasurer.
Treasurer:
The Treasurer shall receive and disburse all monies of the Chapter and render an account thereof at the annual Chapter meeting, and as requested, to the Executive Committee of the Association. The Treasurer shall deposit the monies of the Chapter in a bank or trust company selected by the Treasurer and approved by the Executive Committee. The Treasurer shall withdraw monies only by check upon authorization from the Chairperson and perform such other duties as usually pertain to the office of Treasurer. The Treasurer shall submit a written budget to the Treasurer of the PLTA prior to December 1st of each year for the anticipated expenses of the Chapter for the next calendar year. The Treasurer will provide to PLTA on a monthly basis, copies of the Chapter bank statement and detail of income and expenses including copies of invoices paid. The Treasurer and Chairperson shall be the authorized signatories on all bank accounts of the Chapter.
Secretary:
The Secretary shall keep the minutes of all meetings of the Chapter and be custodian of the books and records of the Chapter and its Committees. The Secretary shall publish all notices on behalf of the Chapter and shall perform such other duties as usually pertain to the office of Secretary. The Secretary shall deliver timely a copy of the minutes and all other relevant information to the Executive Vice President of the PLTA. The Secretary shall be responsible to determine that all persons attending meetings of the Chapter are members in good standing of the PLTA or are guests of members.
Section 3 - Committee Chairpersons and Duties
All Committee Chairpersons will be elected by the Chapter members upon nomination by the Chapter Nominating Committee, and the committee members will be solicited by the Committee Chairperson. The maximum number of consecutive terms for any chairperson shall be four (4). Committee Chairpersons shall be charged with the following duties: (a) Choosing a committee composed of members from a variety of the counties comprising the chapter area. (b) Reporting orally or in writing at Chapter meetings concerning activities of the committee. (c) Designating an alternate committee member to act in the chairperson's absence and to report to the Chapter. (d) Reviewing duties and responsibilities with the succeeding Chairperson.
Section 4 - Standing Committees
Nominating Committee: The Nominating Committee shall consist of the immediate past Chairperson of the chapter and other members of the chapter appointed by the Chairperson. The Nominating Committee shall nominate the Chapter Officers and Chairpersons of the standing committees, such Officers being: Chairperson, Vice Chairperson, Secretary and Treasurer. Each of these shall be an active member of the Association and the Chapter. A report of the Nominating Committee shall be made to the officers of the Chapter in writing by May 1st. Education Committee: The Education Committee shall promote professionalism within the industry. It is recommended that the committee develop and present at least one seminar in the chapter region and assist with the seminars presented by the PLTI held in the chapter area. When requested, it will assist with Mid-Year Meeting and the Annual Convention presented by the Association. Settlement Committee: The Settlement Committee is to acquire information affecting the title industry in the area of preparation and conducting of real estate closings. Court House Committee: The Court House Committee is to establish and promote a strong relationship with court house offices in order that there can be a flow of information and appropriate assistance to and from these county offices.
Section 5 - Ad Hoc Committees:
Ad Hoc or temporary committees shall be appointed, relieved and
discharged by the Chairperson of theChapter.
ARTICLE III - Finances
Each Chapter will be authorized to set up a checking account at a banking institution selected by the Treasurer and approved by the Executive Committee of the Chapter. When the Chapter account is opened, the PLTA will provide an initial deposit of $1000 for the benefit of the Chapter. As Chapter expenses are paid and the fund diminishes, the Treasurer of the Chapter will submit a request for additional funds from the Executive Vice President of PLTA. Additional funds may not exceed the total annual authorized budget for the Chapter, nor may the Chapter account hold more than $1000 at any time. On a monthly basis, copies of the Chapter bank statement and detail of income and expenses, including copies of invoices paid will be sent to the Executive Vice President of PLTA to be reconciled by the PLTA Business Manager. This information will be included in the PLTA Treasurer’s report to the Executive Committee at the Executive Committee’s regularly scheduled meetings under line items for Chapter income and expenses. Chapter accounts will be open for audit by the PLTA upon notice to the Chapter Treasurer. The signatures of both the Chairperson and the treasurer will be required for all checks and/or withdrawals from accounts. Annually, in December of each year, the account will be audited by the PLTA Finance Chairperson or his/her appointee and any funds in excess of $1,000.00 will be distributed to the PLTA for deposit with a credit showing on the books of the PLTA for the specific chapter. This credit will be carried forward on the books of the association to a maximum of $3,000.00. The Chapter Officers shall have the authority to authorize distribution of the monies on credit with the association at any time for the benefit of the chapter. The Chapter Officers shall have the authority to authorize said funds to become part of the general operating income of the association at their discretion or to authorize that sums do not become part of the Chapter credit but immediately become part of the general operating income of the association.
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© 2005 Pennsylvania Land Title Association - All rights reserved.
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